Privacy Considerations When Using Zoom

1. Where recording is permitted, it is permitted only by the host (typically instructor or meeting chair) for instructional purposes only. Students in a class and/or meeting participants are prohibited from recording, of any kind, without written permission from Penn and the instructor.
2. Recordings are made available solely for educational use and may not be shared, copied or redistributed without the permission of Penn and the instructor.
3. Video or audio recording (including taping, recording, photographing, screen capture and other methods of capture) for purposes other than instruction is prohibited absent a strong rationale and only if the host provides advance notice and opportunity to opt-out of video/audio participation.
4. During video conferencing, there is a chat function that permits participants to ask questions and engage in dialogue with the class or meeting proceeding.  Recording, including photographing, screen capture, or other copying methods of chat exchanges is prohibited except by the instructor or meeting chair when advance notice is provided.
5. Protect your classes and meetings delivered remotely from having unauthorized individuals join. (“Zoom bombing” is the practice of uninvited individuals entering a video call.)

• Videoconferencing hosts should monitor participants on teleconference calls to reduce the chance of unauthorized persons on the calls.
• Use a unique meeting ID for each meeting or require authentication and passcode for participants.
• Limit reuse of access codes: if you’ve used the same code for many meetings, others will have access to your meetings using that same passcode.

For further privacy features and options for Zoom see “Zoombombing Allows Uninvited Guests Join a Zoom Session”